Total visibility over every trailer, every gate, every check-in.

GateTrac™ bridges the gap between your WMS and TMS – unifying appointments, gate entries, trailer placements, and yard audits into one mobile system, on any smartphone or handheld device.

Attended or self-service -
GateTrac supports how your gate actually runs

Every check-in path – with or without an appointment, feeds the same live record, so the warehouse desk always has a current view regardless of how the driver checked in.

ATTENDED GATE

Guard processes all inputs

A guard scans the driver’s GatePass or license, confirms the appointment, and logs trailer, seal, and load details directly at the gate.

Guard scans GatePass or appointment number to pull up pre-registered driver, carrier, and load details.

Guard captures driver, carrier, and load information on the spot before directing the truck to the yard.

Unattended gate

Warehouse desk directs activity, driver self-processes

Drivers scan a QR code at the gate or follow a mobile link to check themselves in, no guard required – the warehouse desk sees every arrival in real time.

Driver scans the QR code or appointment link, confirms details, and receives yard or dock instructions automatically.

Driver self-checks in via kiosk signage or mobile app, entering carrier and load details for warehouse desk review.

Your gate is a bottleneck your WMS and TMS can't see

WMS and TMS don't talk at the gate

Appointments, check-ins, and yard moves live in separate places, so nobody has one current view of the yard.

Every truck needs a person to process it

Without a self-service option, gate throughput is capped by how fast a guard can key in each arrival.

Trailers and containers go missing

Without a live yard and dock door record, finding a specific trailer can mean walking the entire facility.

Everything the gate, yard, and warehouse desk need in One system

Appointment and Checkin

Appointment scheduling

Schedule inbound and outbound trucks, carriers, loads, dock appointments, and expected arrival times.

Driver pre-registration

Capture driver, carrier, truck, trailer, container, PO/BOL, and shipment details before arrival.

Gate check-in / check-out

Record arrival and departure, driver information, trailer or container numbers, seal numbers, and timestamps.

Self-service check-in

QR code signage, kiosk, or mobile app for unattended gate check-in – No guard required.

Yard & dock operations

Trailer & container tracking

Track each trailer or container’s current yard location, status, and movement history.

Parking spot assignment

Assign trucks or trailers to specific yard locations and staging areas.

Dock door management

Assign trailers to dock doors and track door availability in real time.

Trailer status tracking

Statuses such as Pending, Arrived, Staged, Empty, and Departed, updated as moves happen.

Carrier & compliance

Carrier management

Maintain carrier records, contacts, insurance information, and performance history.

Seal management

Record inbound and outbound seal numbers and document seal verification.

WAIRE compliance

Track vehicle activity by class and compute WAIRE points for California-based facilities.

Driver communication

Send GatePass email and calendar invites for scheduled appointments automatically.

Visibility & reporting

Inventory & load visibility

Associate trailers with POs, shipments, loads, SKUs, or inventory status.

Detention & demurrage reporting

Identify equipment approaching free-time limits or detention thresholds before they become charges.

Reporting & KPIs

Dwell time, turn time, dock utilization, yard occupancy, carrier performance, gate volume, and move productivity.

Audit trail

Maintain a complete history of who performed every gate, trailer, dock, and yard transaction.

Dwell & turn time

Tracked automatically, appointment to departure

Dock & yard occupancy

Live utilization across every door and slot

Carrier performance

Scored on every gate transaction

Gate volume

Reported by date range, on demand

Appointment, carrier, load, and seal data move both directions – GateTrac complements your existing WMS and TMS instead of replacing them.

GateTrac syncs with the systems you already run

An API connects your WMS to GateTrac, so inbound and outbound order data like:

Load type
PO number
Appointment details
Carrier,
Trailer,
Seal number,
Dock door assignment.

This information flows in automatically instead of being re-keyed at the gate.

Frequently Asked Questions (FAQs)

What problems does GateTrac™ solve?

GateTrac™ is designed to eliminate blind spots in your yard operations by:

Reducing trailer dwell time
Improving dock door utilization
Minimizing detention and demurrage
Replacing spreadsheets, radios, whiteboards, and manual yard checks
Eliminating the need for guards where possible by using the driver Self-Check-in features

How does GateTrac™ work in a live facility?

GateTrac™ captures real-time data from the gate, yard, and dock – showing where trailers are, their status, how long they’ve been on-site, and what action is required. This allows teams to coordinate moves and dock activity proactively instead of reacting late.

Does GateTrac™ support multiple warehouse yard operations?

Yes. Our solution is licensed by facility – providing centralized visibility while allowing site-level configuration and workflows.

How does GateTrac™ reduce detention and demurrage costs?

GateTrac™ automatically tracks arrival times, dwell times, door activity, and empty container/location status. Carriers and drayage providers can be alerted in real time, increasing accountability and providing documentation to prevent or dispute charges.

Can GateTrac™ replace pen, paper, radios, and spreadsheets?

Yes. One of the biggest impacts of GateTrac™ is eliminating paper-based logs, manual audits, radio calls, and whiteboards. All transactions are captured digitally, time-stamped, and updated in real time – with higher accuracy and accountability.

What if any additional hardware is required to use GateTrac™?

None. If you’re using mobile phones or tablets, GateTrac™ provides support for any OS, Android or IOS. No applications to download, the entire solution works off a webpage but does require connectivity to the internet through Wi-Fi or a cellular network. Barcode or QR scanning is also supported.

Is GateTrac™ suitable for small to mid-sized facilities?

Absolutely! Our solution can easily scale from single-site operations to large enterprise networks without forcing unnecessary complexity or cost.

See GateTrac manage a check-in end to end

Tell us about your gate and yard operation and we’ll walk you through a live session – appointment sync, attended or self-service check-in, yard placement, and dock assignment.